• Human Resources Administrator

    Job Locations US-CA-San Diego
    Job ID 2018-1040
    Category
    Human Resources
  • Overview

    The Human Resources Administrator administers employee health, welfare and retirement plans companywide. This position acts as a liaison between employees and insurance providers to resolve benefits-related problems and ensure effective utilization of plans and positive employee relations. This position provides administrative support to the HR function as needed (e.g., correspondence generation, record keeping, file maintenance, HRIS entry). The HR administrator also ensures plans are administered in accordance with federal and state regulations and plan provisions are followed.

    Responsibilities

    • Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the company.
    • Conduct new-employee orientations at headquarters to ensure employees gain an understanding of benefits plans and enrollment provisions. Counsel employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefits decisions.
    • Manage annual open enrollment period during 4th quarter of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to employees and arrange for onsite representation by providers. Conduct employee presentations. Process changes within deadlines.
    • Review monthly billings from insurance providers for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Complete reports for management as requested.
    • Strive to ensure employee understanding of benefits programs by regularly generating communication and counseling employees/dependents as situations arise. Resolve employee complaints related to health and welfare plans; refer difficult or very complex complaints to manager as needed.
    • Act as a liaison with various insurance carriers and foster effective relationships with client representatives.
    • Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions as appropriate.
    • Assist with preparation of the annual affirmative action plan.
    • Conduct New Hire Orientations and provide a good understanding of employee benefit plans and enrollment provisions.
    • Prepare onboarding & termination materials.
    • Ensure timely and efficient processing of all necessary information and paperwork, in accordance with company policy.
    • Enter data into HRIS and other associated databases – maintaining data integrity.
    • Maintain HR related documents, such as the Employee Handbook and other Standard Operating Procedures. 
    • Serve as a point of contact for general HR inquiries.
    • Prepare government reports related to EEO compliance or other HR functions.
    • Conduct exit interviews in absence of supervisor.
    • Conduct payroll in absence of supervisor.
    • Other duties as assigned.

    Qualifications

    • One (1) or more years of HR experience.
    • High school diploma or GED.
    • PHR certification or HR certification from accredited university.
    • Experience administering employee benefits, health, welfare, and 401(k).
    • Experience with HRIS and payroll systems.
    • High emotional intelligence.
    • Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy.
    • Proven ability to prioritize tasks and complete high volume of assigned work accurately.
    • Excellent interpersonal skills and demonstrated ability to work with all levels in the organization and communicate effectively regarding sensitive and confidential matters.
    • Excellent communication skills, both verbal and written.
    • Working experience with MS Office and Google applications.

    Desired Qualifications:

    • Bachelor's Degree in Human Resources, Business, or a related discipline preferred.
    • Paylocity HRIS experience preferred.

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